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WhatsApp Automation for Educators & Coaches
The Chat ON Desk WhatsApp Automation Suite offers a powerful communication solution built for the education industry. It helps institutions automate admissions, fee reminders, attendance alerts, class notifications, study materials, test updates, student support, and much more — all directly on WhatsApp.
Begin WhatsApp inquiries today
Why the Education Sector Needs WhatsApp Automation
A smarter way for institutes to manage admissions, updates, and support instantly on WhatsApp.
Students & parents respond faster on WhatsApp
No need for apps or portals — WhatsApp gets the highest engagement rate.Reduce workload of admin & teaching staff
No manual calls, repeated messages, or reminders.Improve communication consistency
Every student receives the right message at the right time.Better learning experience for students
Study materials, assignments, and announcements reach instantly.Seamless admission & enquiry handling
Automated lead qualification + follow-ups = Higher admissions.
Benefits of Choosing Chat ON Desk as Your WhatsApp Partner
Here’s schools, colleges, and institutes across India choose Chat ON Desk as their trusted WhatsApp Partner:
1. WhatsApp-Based Admission Enquiry Management
Prospective students can request:
- Course details
- Fees
- Admission process
- Eligibility
- Important dates
A chatbot answers instantly, 24/7.
2. Automated Student Onboarding
Once enrolled, the student receives:
- Welcome message
- Class schedule
- Payment details
- Course materials
- Batch allocation
3. Attendance Alerts on WhatsApp
Instant alerts for:
- Absenteeism
- Low attendance
- Daily & monthly attendance reports
Parents stay informed at all times.
4. Class, Exam & Test Notifications
Automate:
- Timetable changes
- Exam schedules
- Result announcements
- Mock test links
- Study material distribution
5. Fee Reminders & Payment Links
Send:
- Due reminders
- Advance fee notifications
- Payment confirmation receipts
Works perfectly for schools, colleges & coaching centers.
6. Student Support Chatbot
Handles queries like:
- Syllabus
- Faculty details
- Exam instructions
- Practical dates
- Result updates
7. eLearning Content Delivery
Deliver:
- PDF notes
- Video lessons
- Recorded lectures
- Assignment links
- Daily practice questions
- Progress reports
Great for online education platforms.
8. Multi-Branch Support
Perfect for coaching chains, multi-campus institutions & franchise models.
Admission Enquiry Flow
A simple, step-by-step plan to launch and scale your WhatsApp outreach for schools and colleges.
Step 1 → Students Sends WhatsApp Message
“I want details about the BBA course.”
Step 2 → Bot Shows
Option List
📘 Sends curriculum
💰 Fee structure
🎓 Eligibility
💼 Placement details
📝 Admission steps
🔗 “Apply Now” link
Step 3 → Select Preferred Option
“Please choose your program to view fees:
Course A
Course B
Course C”
Step 4 → Course Fee Details
The fee for [Course] is ₹XX,XXX.
Payment options available: EMI / Full / Installments
Would you like to:
1️⃣ Apply Now
2️⃣ Schedule a Counseling Call
3️⃣ Back to Main Menu
Step 5 → Book a Demo / Counseling Call
Schedule a Counseling call
Step 6 → Lead Capture
Please share:
Your Name
Mobile Number
City
Step 7 → Choose Your Counselor
Choose your counselor.
Dr. Riya
Dr. Rajeep Singh
Step 8 → Auto Follow-up
Hi again! Just checking in 😊
Would you like assistance with the admission process for [Course]?
Buttons:
✔ Apply Now
✔ Talk to Counselor
✔ Not Right Now
Step 9 → After Admission
Congrats on joining [Institute Name]! 🎉
Here’s your onboarding info:
📅 Class Schedule
🔐 Login Credentials
🗓️ Orientation Date
📞 Support Contact
Examples of Real Scenarios
Common Student Queries and How the System Resolves Them
Schools
Attendance alerts, Homework updates, PTM announcements, Bus tracking alerts, Fee reminders
Colleges
Admission automation, Exam hall ticket delivery, Timetable changes, Internal marks updates, Placement notifications
Coaching Institutes
Batch updates, Mock test results, New course promotions, Fee reminders, Renewal reminders
Benefits for Educators & Institutes
Business Benefits That Make a Real Difference
✔ Faster communication with 98% open rate
Parents and students read every message.
✔ 50% less workload for admin teams
Automation reduces repetitive tasks.
✔ Improved student performance
Quick access to learning resources.
✔ Higher admission conversion
Automated nurturing messages increase enrollments.
✔ Professional & consistent communication
No missed updates, no confusion.
✔ Increased fee collection rate
Timely reminders = fewer delays.
FAQs
Everything Educators Ask About WhatsApp Automation — Collected in One Place
WhatsApp helps streamline student communication by automating class reminders, homework updates, batch schedules, fee reminders, and admission inquiries — all in one place.
Yes! You can send automatic class reminders, live session links, attendance updates, and important notifications at scheduled times.
Absolutely. Students can inquire, receive course details, check fees, upload documents, and even complete enrollment steps through WhatsApp automation.
Yes. You can add multiple teachers, batches, timing slots, and course structures. Students will see only the relevant options based on their selection.
Yes. Secure payment links can be sent via WhatsApp for course fees, installments, or token payments. Auto-confirmation is sent once payment is done.
Yes. WhatsApp API follows strong encryption standards, and Chat ON Desk ensures data privacy so your institution stays compliant and secure.
